Introduction
With a hosted Microsoft Exchange 2007 mailbox service you can view, share or edit your Outlook tasks with other exchange users. If you do not already have a hosted Microsoft Exchange service with Webvault you can apply for one by visiting our
website or by contacting our
customer support team. You can only share your tasks or view the tasks of another user on exchange if you give them permission. This tutorial shows you how to share your tasks with another Microsoft Exchange user.
Sharing a Task
Click on the
Tasks tab
Right click
Tasks (or the name of any other set of tasks you would like to share) then select
share then
share tasks.
Click
To... in order to select who you would like to share the tasks with.
NOTE: You cannot share your calendar with any email recipient, you must select a valid exchange user account from your Organisational Unit Address List. Do not just type in the users email address in to field, in most cases this will NOT identify the correct exchange user.
After pressing the
T0... button, you will be presented with
Select Names dialog box. Using the
Address Book drop down list, select the appropriate
Organisational Unit AL (Address List), this address list will contain a list of valid users within your organisation with whom you can share your calendar.
DO NOT choose a user or address from your outlook contacts list.
Select the list of users to share with from the list, and then click the
To -> button down the bottom. Check the list of recipients is correct, then click
OK to add them as recipients to your invitation email window.
Once you have selected the appropriate users, you will see their exchange username in the TO field of the new Sharing invitation email window. You can optionally write them a short message in the space provided. When ready to send your tasks, click the Send button.
